Retention and Disposition

The maintenance, retention and disposition of documents relating to student educational records are governed by institutional policy.

A listing of documents and disposition schedules filed in the Office of Admissions and Records includes:

  1. The permanent academic records of students are retained indefinitely.
  2. Applications for admission and/or readmission; transcripts issued by other institutions; applications for resident fees; military service documents; undergraduate admission evaluations; advanced standing admission evaluations, including CBAPE, CLEP and ECE; changes of college, major or advisor; and pertinent correspondence are retained for one year after the student's last date of attendance. In the case of a student who graduates, only the permanent academic record is maintained.
  3. The admission files of students who do not register, disapproved or incomplete admission files, transcript requests and disciplinary action notices are retained in admissions and records for one year.
University policy prohibits reproduction of transcripts and similar documents issued by other educational institutions.
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